Cut Credentialing Time by 50% and Boost Practice Growth

Your staff didn’t sign up to chase missing documents, monitor 30+ payer portals, or manage endless recredentialing tasks. Want to know how to cut credentialing process time by 50%? With expert physician credentialing services, you can lift that burden—without giving up control. Practolytics combines automation, industry expertise, and total transparency at every step, freeing your team to focus on patients instead of paperwork. We align credentialing with your revenue strategy, handle specialty-specific needs, and ensure payer compliance across the board. The result? Faster approvals, fewer delays, and a stronger revenue cycle from day one. If growth is the goal, this is where it starts—and we’ll get you there fast.

How Leading Practices Are Cutting Credentialing Time by 50% and Growing Faster Than Ever?

No one becomes a doctor to chase insurance panels and fill out endless forms. But if your medical practice wants to grow, credentialing is non-negotiable. You have to get it right, and you have to do it fast.

And yet, providers across the country are still stuck in credentialing limbo—waiting weeks, sometimes months, before they can see their first patient under a new contract. That’s not just a delay in paperwork. It’s a delay in revenue. It’s staff sitting idle. It’s patients waiting longer for care.

At Practolytics, we’ve worked with over 1400 providers, processed 5 million+ claims annually, and serve clients in 31 states. We’ve seen exactly where the system breaks down—and we’ve also seen how to fix it.

So let’s break this down: What’s actually slowing you down? And how can you cut credentialing time in half—without losing quality or control?

1. Credentialing Delays Are Not About Time—They’re About Systems

Think about this: Credentialing isn’t slow because the process has to be slow. It’s slow because the system most practices use is disjointed.

There’s usually a spreadsheet here, a few scanned PDFs there, some emails with payers somewhere in between. Things fall through the cracks. Small errors add up. And before you know it, that 45-day turnaround becomes a 4-month wait.

In fact, 60% of credentialing delays are due to incomplete or inaccurate submissions.

That means if your system could fix those mistakes before they happen, you’d already be moving twice as fast.

2. Your Practice Management Software Isn’t Built for Credentialing

Let’s say you’re using a top-tier EHR. Great for clinical care. But when it comes to credentialing?

It likely wasn’t designed to track credentialing statuses, manage documents per payer, or alert you about revalidation dates. That means your staff is manually tracking deadlines—until something slips.

And here’s the hard truth: Credentialing isn’t just about starting a relationship with a payer—it’s about maintaining it. Every year, providers fall out of networks simply because no one remembered to update a license or respond to a re-credentialing notice in time.

3. Not All Specialties Are Treated Equally by Payers

This is where most practices get tripped up.

Credentialing isn’t a one-size-fits-all process. Each specialty has different requirements. A telehealth provider credentialing in 15 states has very different needs than a local podiatrist working in one. Yet many practices (and even some credentialing vendors) still apply a cookie-cutter approach.

Here’s where the real delays sneak in:

Specialty Type	Typical Extra Requirements	Why It Slows Things Down
Psychiatry	Supervision agreements, state mental health board clearance	State-specific timelines can add weeks
Orthopedics	Surgical logs, hospital privileges	Incomplete logs = rejections or clarification requests
Telemedicine	Multi-state licensure, telehealth policy alignment	Every state has its own payer rules
Home Health	Agency certification documents, state surveys	Extra audits or data requests from payers

Practolytics solves this by creating specialty-specific credentialing paths. We don’t just know the payer—we know what they expect from your specialty. That’s how we maintain our 98% first-pass approval rate.

4. It’s Not Just About Getting Credentialed—It’s About Getting Paid

Here’s a number most practices don’t realize:

30% of claim denials are linked to credentialing issues.

That means credentialing isn’t just a background task—it’s directly tied to your income. If it’s done wrong, you don’t just face delays—you face denials. Or worse, retroactive billing that requires you to fight for reimbursement you thought was already secured.

What happens when you credential a provider, but forget to submit their updated data to CAQH or PECOS? You’re credentialed with the payer—but still not eligible for payment.

That’s why at Practolytics, our medical credentialing process is integrated into your revenue cycle. So credentialing doesn’t just open a door—it clears the path to actual revenue.

5. Real-Time Visibility: The Key to Staying in Control

We often hear from practices that feel totally in the dark about where their applications stand.

“Did United finish processing?”
“Has CAQH been updated with the new NPI?”
“Wait, wasn’t this supposed to be done last month?”

And let’s be honest: The silence from payers can be deafening.

That’s why Practolytics has invested in a transparent, real-time credentialing platform. You see what we see. You’ll know:

• Which documents are pending
  
• What payers have acknowledged
  
• Which contracts are near completion
  

So there’s no more wondering. No more guessing. And definitely no more “we didn’t know.”

6. But What If You’re Expanding? The Bigger You Grow, the Slower It Gets

This is where many practices get stuck.

One provider? Credentialing is annoying but manageable. But what about five new physicians across three different states and six payer networks?

Suddenly, the credentialing burden multiplies—not just by five, but by every combination of provider + payer + plan. You need accurate NPIs, CLIA certificates, license copies, taxonomies, revalidation alerts… and don’t forget hospital affiliations.

That’s why our clients—especially multi-specialty groups—turn to Practolytics. We credential across 28+ specialties, handle end-to-end workflows, and manage everything from initial enrollments to ongoing recredentialing and updates.

Credentialing Isn’t a Form—It’s a Strategy!!!

What most practices don’t realize until it’s too late is this:

“Credentialing is not a form you fill out. It’s a full system of rules, timing, and compliance.”

And like any system, you can either let it run you… or you can build one that works for you.

That’s what we do at Practolytics. We help practices take back control, speed up the process, and cut credentialing time in half—not through shortcuts, but through smarter, more strategic execution.

So before you add another spreadsheet or chase another portal password, ask yourself:

Are you managing credentialing… or is credentialing managing you?

So now that we’ve broken down why credentialing delays happen—fragmented systems, specialty mismatches, misalignment with medical billing—let’s move into the heart of the matter:

How exactly do you fix it? What does a better, faster, smarter credentialing process actually look like?

Because at the end of the day, practices don’t want more theory—they want solutions that actually work. And the truth is, when the right systems are in place, credentialing doesn’t just improve—it transforms.

We’ve seen it happen time and time again.

Step One: Sync Credentialing with Revenue Strategy

Let’s start here, because it’s the piece most practices overlook.

Credentialing isn’t just a box to check—it’s one of the first steps in your healthcare revenue cycle management. If a provider isn’t properly enrolled or linked with the correct group information in payer systems, all the downstream billing efforts are wasted.

We’ve seen practices spend weeks reworking claims—just because the tax ID wasn’t tied correctly to the provider.

That’s why at Practolytics, we align credentialing before the billing ever starts:

• We confirm payer acknowledgment before claims go out.
  
• We ensure provider-to-group linkages are clearly defined.
  
• We pre-verify which plans the provider is active on—so you don’t end up billing out-of-network by mistake.
  

This level of alignment saves time, avoids denials, and ensures the moment your provider is ready to see patients, you’re ready to get paid.

Step Two: Stop Chasing Documents—Centralize Them Instead

One of the biggest sources of delay? Document scavenger hunts.

Someone needs the DEA. Someone else is asking for malpractice insurance. And CAQH hasn’t been updated since last year. Multiply this by every payer—and the paperwork chaos becomes a full-time job.

We fix that by creating a digital provider file for every clinician in your group.

Everything is housed in one place:

• Updated licenses and DEA
  
• Malpractice insurance and coverage limits
  
• Education, work history, board certifications
  
• NPI, taxonomy, group affiliations
  

And we maintain that profile year-round, so every application can be submitted fast and error-free.

This isn’t just about going paperless. It’s about building an engine that keeps your practice credentialing-ready at all times.

Step Three: Let Automation Do the Heavy Lifting

Let’s face it—no matter how great your team is, there’s only so much manual tracking they can do.

Deadlines get missed. Alerts get buried. CAQH profiles expire without warning. And suddenly your provider is inactive—and your revenue takes a hit.

This is where automation changes the game.

At Practolytics, we use smart systems that:

• Pre-fill forms with verified data to eliminate human error.
  
• Track every recredentialing date and send timely reminders.
  
• Flag license expirations and missing documents before they become urgent.
  

Automation doesn’t replace your team—it empowers them to work smarter. It gives you a head start on deadlines and eliminates the repetitive, error-prone parts of the process.

Step Four: Communicate Relentlessly with Payers

If you’ve ever submitted a credentialing packet and heard nothing for three weeks—you’re not alone.

Payers aren’t always quick. But that doesn’t mean they’re untouchable. The difference between a 90-day turnaround and a 45-day one? Consistent, knowledgeable follow-up.

At Practolytics, we have payer-specific communication schedules. We know:

• Which payers respond best via portal vs. phone
  
• When to escalate a delay
  
• Who to contact for status updates or clarification
  

This persistent payer engagement is how we’ve brought credentialing timelines down for dozens of clients—and how we maintain our 98% first-pass success rate.

Because credentialing doesn’t move forward on its own. It needs a push—and we’re that push.

Step Five: Design for Growth, Not Just Today

Credentialing problems usually show up during growth.

Maybe you’re onboarding two new providers. Or expanding into a second location. Or adding a new service like telehealth or lab testing.

That’s when things break—because the original system wasn’t built to scale.

We help you design medical credentialing processes that are built for where you’re going, not just where you are. Whether it’s multi-state licensing, multi-specialty enrollment, or cross-payer strategy, we create credentialing systems that support your growth instead of slowing it down.

The result? You expand faster, onboard quicker, and avoid the revenue lag that typically follows growth.

And Finally… Should You Really Be Doing This In-House?

We’ve helped hundreds of practices across the country streamline credentialing. And the one question we always ask is this:

“Is credentialing really where your team’s time is best spent?”

Because here’s what it takes to do it right:

• Constant tracking of 30+ payer requirements
  
• Deep knowledge of Medicare/Medicaid/state-specific nuances
  
• Dedicated time to follow up, fix issues, and rework rejections
  
• Regular updates to provider data, re-attestations, and renewals
  

And while most practices can do it—it doesn’t mean they should.

Here’s the Outsourcing Reality…

Outsourcing credentialing to Practolytics gives your practice expert hands on the process, round-the-clock document tracking, payer follow-ups, and specialty-specific workflows—all under one roof. You get accuracy, speed, and zero gaps in coverage, while freeing your team to focus where they’re needed most: on patient care.

So—Can You Really Cut Credentialing Time by 50%?

Yes. But not by doing more of the same.

You need systems that prevent mistakes, workflows that match your specialty, automation that works 24/7, and a team that knows how to talk to payers and push things forward.

That’s exactly what we’ve built at Practolytics.

With 20+ years of experience, 5M+ claims processed annually, and 28 specialties served, we know credentialing like the back of our hand. We’re not just a vendor—we’re your strategic partner in growth.

Let’s Cut the Time. Let’s Get You Paid. Let’s Get You Credentialed—Faster.